Executive Support BPDTS Ltd

Job description

Want to be part of something really big? If you’re creative and curious to learn, want to be empowered to make decisions and challenge the norm, and want to bring BIG ideas to a MASSIVE digital recruitment challenge then you’ll love it here. And we’d love to hear from you.

An exciting opportunity has arisen to provide executive support to senior members of BPDTS Ltd.

This team is at the heart of building and sustaining the BPDTS workforce with the aim of bringing top talent into the organisation and ensuring that individuals are deployed to meet the needs of our customer, DWP. In BPDTS Ltd you will be part of an organisation responsible for the delivery of digital platforms and services, real-time analytics and flexible infrastructure, providing secure and resilient services to DWP.

Joining an innovative, supportive, and fast growing community of skilled digital professionals you will help us continue to work in agile and creative ways to improve public services, with the power to make a difference to the lives of 22 million UK citizens.

You and Your role

You have recent experience of working in a private office or secretariat. You have the ability to multi-task, managing a varied workload, prioritising effectively and reacting quickly and calmly to changing circumstances.

You are self-motivated, highly organised and able to co-ordinate activity, working effectively with a range of colleagues.

You have experience in arranging executive travel and hotel bookings, arranging meetings (rooms, availability of attendees, issuing appointments, rescheduling as necessary, meeting equipment etc), ensuring value for money.

You will be responsible for the day to day management of the executive’s inbox, including proactively ensuring that the urgent requests are processed quickly, actioning emails where possible, delegating emails to the team to be actioned and filtering unnecessary emails. Managing ad-hoc organisation returns.

You will be supporting the organisation’s people engagement agenda. Supporting the organisation of conferences and roadshows.

You will be preparing meetings agendas for our Senior Leaders, taking meeting minutes/notes, ensuring all actions arising are completed as agreed. You’ll also support with drafts and briefings and help collate expenses.

What we are looking for

• Recent experience of working in a private office or secretariat.
• Strong stakeholder management and communication skills, including experience in dealing with and influencing senior colleagues as well as a range of other offices.
• Have the ability to quickly grasp and disseminate complex issues.
• Forward planning and working with colleagues to ensure that the executive has the right papers and briefing notes in sufficient time for their meetings.
• Have the ability to multi-task, managing a varied workload, prioritising effectively and reacting quickly and calmly to changing circumstances.
• Be innovative, with the ability to deliver under pressure and be flexible / willing to assist colleagues when required.

Don’t worry if you don’t have some/all of these though, there will be loads of opportunities to learn new skills on the job here, and loads of talented colleagues to learn from.

Where will you work?

BPDTS Ltd provides dedicated services to the Department for Work and Pensions. Our digital, data and technology specialists work closely with experts in DWP Digital’s community to make digital services quicker, simpler and more efficient for the millions of people that use them.

You’ll join us in our easy-to-reach digital hub in Newcastle. Each of our hubs has been designed for and by members of our digital community. We provide the latest tech and tooling and foster a collaborative culture to help our agile, multi-disciplinary teams think big and try new things.

In Newcastle, you’ll join a site where colleagues from across government and beyond work alongside each other on massive digital challenges, where we host meet-ups and events and where some of our biggest projects sit. It’s a short walk from the Longbenton Metro station, and we’ve got great spots on site for lunch, breakfast and to grab a coffee, as well as great facilities like a gym and 5-a-side football pitch.
We are an equal opportunity employer and we welcome applications regardless of age, gender, race or sexuality.

What is our offer?

• We’ll reward you with a very competitive salary of up to £26,477 per annum
• You will be eligible for a pension with employer contributions of up to 10%
• We can offer you a performance-related annual bonus of up to 10%
• We’ll help you balance your life and work
• We’ll give you a generous leave allowance, with the option to buy and sell extra days

We also offer much more as part of a flexible benefits package – including a cycle to work scheme and lots of family friendly perks – which can be tailored to your lifestyle. If you really impress us with your skills and experience then we may be able to negotiate the maximum salary.

Building our future

We believe the work we do really matters, so we’re serious about investing in you.

You’ll have access to a huge suite of training and learning opportunities to complement the new skills you’ll acquire on the job. You’ll get the chance to share knowledge with colleagues from across our digital communities, and to grow your skills through our coaching and mentoring programmes.

Hit APPLY for more information and to continue your application on our careers page. There you will also find candidate pack with more information, which you can download by clicking the ‘Candidate Information Pack’ button.

You’ll need to register (you can use your LinkedIn profile) and then complete a short application form where you’ll upload a CV. If you have any questions or you want to discuss this opportunity please contact me via Suchitra.govindarajul@dwp.gsi.gov.uk

Apply now